OXFORD PUBLIC LIBRARY
 
POLICIES AND PROCEDURES
Table of Contents                                                                                                                         Page
 
 
 
 
 
 
 
 
 

 
 
BOARD OF DIRECTORS
 
                                                Seat Retires (4yr)
 
Loretta Dempsey                                                      12/31/2008
4 Sunrise Drive
203-888-9943
Loretta.dempsey@worldnet.att.net
 
William Federowicz (Co-Chairman)                       12/31/2007
16 Middlefield Road
203-888-4317
oxfed@adelphia.net
 
Mary Ellen Joncyk                                                    12/31/2008
2 Hickory Lane
203-888-7260 (h)
203-365-7142 (w)
CTYankee14 @msn.com
 
Margaret Keating (Secretary & Co-Chairman)     12/31/2007
350 Oxford Road
203-881-0242 (h)
203-574-8212 (w)
mkeating@bronsonlibrary.org
 
Pauline Manville                                                       12/31/2008
323 Chestnut Tree Hill Road
203-888-9124
pavla1019@aol.com
 
Ralph McKinney (Treasurer)                                  12/31/2007
8 Lake Drive
203-881-3683
rx1718@sbc.com

 
 
 
Article 1 General
 
1.1              The Oxford Public Library Board of Directors shall be comprised of six Directors, each serving a term of four years.
 
1.2       The First Selectman of the Town of Oxford shall be a member of the Board, ex-officio.
 
1.3       In the event of a vacancy, the Board, which by Ordinance & Statute is self-appointing, shall submit its recommendation to the Board of Selectmen for approval.
 
1.4       The principal role of the Board is to make informed recommendations to the Board of Selectmen. 
 
Your job is:
 
To Obtain Citizen Input
·                    Utilize conversational opportunities to discover reasons why an individual may not be a library user, or if they are, what their experience has been and what suggestions they have.
·                    Promote attendance at board meetings by posting notices and announcements.
·                    Host receptions for targeted audiences to describe services and obtain feedback.
 
To Know
·                    Your responsibilities
·                    The services & resources available in the library
·                    Your local government & its officials
·                    The people in your community
·                    How to work effectively in a group
·                    The available services and resources in other libraries in your community
·                    The system of which your library is a member and the responsibilities and privileges incurred by membership in the Oxford Public Library System
 
To Remember
·                    That library daily operations are the library Director’s responsibility
·                    That working through the library Director – not the staff –is the appropriate method for effecting change
·                    That your personal opinion is important in board meetings, but that you must support policies once they are approved by the Board.
 
To Attend
·                    Board meetings
·                    Committee meetings
·                    Connecticut Library Association and American Library Association meetings whenever possible.
·                    Other local meetings at which your presence may be beneficial to the library
·                    Association of Connecticut Library Boards
 
To Plan
·                    Future growth and priorities of the library
·                    Active community awareness programs
·                    Orientation for new board members
 
To Support                 
·                    Your library and its policies
·                    Your local governing body
·                    The public and its right to information & intellectual freedom
 
To Act
·                    To articulate your library’s needs
·                    To promote your library whenever appropriate
·                    To develop good personal relations with local, state, and federal government representatives
·                    To make yourself, your board, and your library visible in the community
 
 
1.5              Members must promote a high level of library service while observing ethical standards.
 
(“American Library Association Code of Ethics”)
     
As members of the American Library Association, we recognize the importance of codifying and making known to the profession and to the general public the ethical principles that guide the work of librarians, other professionals providing information services, library trustees and library staffs.
 
Ethical dilemmas occur when values are in conflict.  The “American Library Association Code of Ethics” states the values to which we are committed, and embodies the ethical responsibilities of the profession in this changing information environment.
 
We significantly influence or control the selection, organization, preservation, and dissemination of information.  In a political system grounded in an informed citizenry, we are members of a profession explicitly committed to intellectual freedom and the freedom of access to information.  We have a special obligation to ensure the free flow of information and ideas to present and future generations. 
 
The principles of this Code are expressed in broad statements to guide ethical decision making.  These statements provide a framework; they cannot and do not dictate conduct to cover particular situations.
 
I.          We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests.
 
II.         We uphold the principles of intellectual freedom and resist all efforts to censor library resources.
 
III.       We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.
 
IV.       We recognize and respect intellectual property rights.
 
V.        We treat co-workers and other colleagues with respect, fairness and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our employing institutions.
 
VI.       We do not advance private interests at the expense of library users, colleagues, or our employing institutions.
 
VII.      We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institutions or the provision of access to their information resources.
 
VIII.     We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, and by encouraging the professional development of co-workers.
 
 
 
 
 
Adopted by the ALA Council
June 28, 1995
 
 
 
 
Article 2 Officers
 
2.1       At the first regular meeting following a Town election, officers shall be elected.
 
2.2       The officers shall be Chair, Vice Chair, Secretary and Treasurer.
 
2.3       In the event of a vacancy of an officer, such vacancy shall be filled by a current member of the Board for the rest of the term.
 
 
Article 3 Duties of Officers
 
3.1       The Chair shall preside over all regular meetings of the Board and shall perform all duties of the Presiding Officer.  The Chair shall have the power to appoint committees and committee Chairs.  The Chair shall be responsible for liaison with the Friends of the Library in Oxford .
 
3.2       The Vice Chair shall perform the duties of the Chair in his absence or inability to serve.
 
3.3       The Secretary shall be responsible for conducting general correspondence of the Board and the keeping of the minutes in the absence or in lieu of the Library Board Clerk.  The Secretary, in addition, shall perform the duties of the Library Historian.
 
3.4       The Treasurer shall receive all monies, other than those of the operating budget, designated for library purpose from any source; keep an accurate account of all receipts and disbursements; and pay only such bills as have been approved for payment by the Board.
 
 
Article 4 Duties of the Library Board of Directors
 
4.1              The Board of Directors shall have the authority to govern the operation of the Library and may recommend expenditure of such sums of money as are available and necessary for the operation and maintenance of the Library facilities as provided by the Oxford Town Charter.
 
4.2              The Library Board shall have all of the powers and authorities granted to the public libraries under the General Statutes of the State of Connecticut (Chapter 190) as may be amended from time to time.
 
 
Article 5 Meetings
 
5.1              Regular meetings of the Library Board of Directors shall be held on the 3rd Wednesday of each month (no meetings in July & August) at 7:00 PM at the S. B. Church Memorial Town Hall , 486 Oxford Road , Oxford , CT per public notice filed with the Office of the Town Clerk.  Each year before December 31st, the Library Board shall determine the dates of these meetings for the following year and file notice with the Town Clerk as early as possible.
 
5.2              Special meetings may be called by the Chairperson or at the request of three Directors for the transaction of business stated in the call for the meeting giving at least twenty-four hours notice to each member before the time of such meeting.  
 
5.3              Four members of the Board shall constitute a quorum at Board meetings for the transaction of business.  Decisions of the Library Board shall be made by majority vote of those present and voting, and no business shall be transacted without four members present.
 
5.4              Any Director absent from three consecutive regular meetings without justifiable cause may be asked by the Executive Committee to consider resigning from the Board.
 
5.5              Order of Business at Regular Meetings shall proceed as follows:
1.      Call to Order
2.      Disposition of Minutes
3.      Public Participation/Presentation
4.      Director’s/ Children’s Librarians’ Reports
5.      Chairperson’s Reports (Treasurer)
6.      Committee Reports
7.      Policies & By-laws
8.      Friends of the Library Liaison Report
9.      Communications
10.  Old Business
11.  New Business
12.  Adjournment
 
 
Article 6 Committees
 
6.1              There shall be an Emergency Action Committee comprised of the Chair and no fewer than two other Directors.  This committee shall have the power to act only in an emergency regarding the library, and its action(s) must be ratified at the next regular meeting of the Library Board of Directors.
 
6.2              All other committees may be appointed ad hoc at the approval of the Executive Board until completion of the work for which they were appointed.  The Library Board Chairperson serves as an ex-officio member of each committee without the power of voting.  Committees serve as advisory panels for the Library Board and bring their recommendations for action to the Board for approval.
 
 
Article 7 Amendments
 
7.1              These By Laws may be altered or amended by a two-thirds majority of the Board at any meeting, provided:
a.                   The amendment shall have been proposed in writing at a previous meeting at least one month prior to the meeting at which such action is to be taken and
b.                  Notice of the meeting at which action is to be taken, and of the proposed amendment, shall have been sent in writing to all members of the Board one week in advance of the meeting.
 
 
Article 8 Parliamentary Authority
 
8.1       The Rules contained in Roberts Rules of Order Revised, shall govern all meetings of this Board.                                   

 
 
The Chairperson of the Library Board and the Library Director may conduct an orientation when one or more new members are appointed.  The Library Director or Board Chairperson may want to invite administrators and/or elected officials to this orientation. 
 
The orientation may include any or all of the following elements:
 
 
·        A tour of the library
·        Informational materials such as:
 
1.      A copy of this Policy Manual
2.      By-laws
3.      Past agenda and minutes
4.      Policy manuals
5.      Staff information
6.      Promotional flyers and brochures
7.      Budgets
8.      Board officer duties and responsibilities
9.      Names and addresses of other board members
10.  Elected officials
11.  Friends of the Library officers
12.  Administrative personnel overseeing the library
13.  History of the library
14.  Description of library programs and services
15.  Goals and objectives for the coming year
16.  Information new members will find useful and interesting
17.  Discussion with staff to ascertain personnel functions and duties
18.  A description of the library’s current strengths and weaknesses
19.  Discussion of current and anticipated projects (including projected expansion of                   programs and services)
20.  A new library card
 
 
 
The orientation should provide a review for members of long standing and help new members become acclimated to their new positions as library board members.  It also provides an opportunity to tell the library’s story to administrators and elected officials who attend, reminding them of the vast services the library offers to the community and of the library’s ongoing efforts to expand services and programs.
 

 
 
 
Section 1.  There is established in the Town of Oxford , a public library with a reading room connected therewith and also kindred and incidental conveniences as may be deemed proper by the Board of Directors, the use of which, under proper regulations, shall be free to its inhabitants.
 
Section 2.  There shall be a Board of Library Directors consisting of the town treasurer, ex-officio, and six directors appointed as hereinafter provided.  On or before December 1, 1951, the Board of Selectmen shall appoint six directors, each to serve until the biennial meeting to be held in and for the Town of Oxford in 1953, and at said biennial meeting two directors shall be elected by ballot to hold office until the next biennial meeting; two until the second biennial meeting; and two until the third biennial meeting; and at all biennial meetings of the town thereafter, one-third of the directors shall be elected to hold office for six years.  Any vacancy in such Board, from any cause other than expiration of a term shall be filled for the remainder of the term by appointment by the remaining directors, with the approval of the Board of Selectmen.
 
Section 3.  The Board of Library Directors shall have the management and control of all property of the town devoted to library purposes, except such property as may be under the jurisdiction of the Board of Education, and shall maintain and operate the same.  Said Board may establish reasonable rules regulating the use of its facilities and may establish and enforce reasonable fines and penalties for the violation thereof and, in addition to its free library services, may provide for the rental (lending) of books, periodicals, motion pictures, exhibits, or other library facilities.  All money which may be collected in the enforcement of such fines and penalties shall be turned over to the treasurer of the town.  Said Board may appoint a librarian and such assistant librarians, clerks and other employees as may be necessary to maintain and operate the library facilities and may determine their duties, terms of service, and, subject to the approval of the Board of Finance, their compensation.  Said Board may, within the limits of the appropriations from time to time made, purchase such book, periodicals, publications, materials and supplies as may be useful or necessary for the operation of the library facilities of the town.
 
Section 4.  The Board of Library Directors shall elect a chairman and a treasurer from among its members and shall appoint a secretary.  It shall fix the time and place of holding its meetings and adopt rules for its own procedure.  Regular meetings shall be held at least once in each month and special meetings shall be held at the call of the chairman or a majority of the directors.  It shall keep regular minutes of its meetings and shall submit an annual report of its doings to the Board of Selectmen and the Board of Finance.
 
Section 5.  Said Board of Directors may accept any gift of property of any character upon any terms and conditions which the donor may prescribe and which may be acceptable to the Board, provided no gift which imposes upon the town any obligation to incur any expenses in order to keep, use or maintain the gift may be accepted by the Board unless it is approved by the town meeting.  Said Board may establish with any of said property one or more library funds and shall have the exclusive control and management thereof, may hold title thereto and may manage and invest and reinvest the same in accordance with the laws of the state governing the investment of trust funds.  Subject to the terms and conditions upon which any of such property or funds shall be held, the directors shall transfer the gross income thereof quarterly, or more frequently, to the town treasure to be expended by the town for general library purposes or for such specific purposes as may be required to comply with the terms and conditions of any gift.  To the extent permitted by the terms and conditions upon which any of such funds may have been received, the directors may transfer to the town treasurer the whole or any part of the principal of any such library fund to be expended by the town for general library purposes.  In connection with the administration and management of any such property or funds, the directors may employ such agents, experts and other personnel as they may deem advisable.
 
Section 6.  The Board of Finance of the Town of Oxford is hereby authorized to appropriate and expend such sums of money for the care, maintenance, and support of said library, and may, from time to time, appropriate in addition thereto, sums of money for building purposes, repairs, or improvements in real estate and fixtures, all of said appropriations being subject to the approval of a Town meeting.  All monies which have been or shall be approved by the town for library purposes shall be paid by the treasurer of said town to the treasurer appointed by the Board of Library Directors within thirty days after approval.  No payments shall be made by said treasurer appointed by said board of Library Directors, except upon bills or orders approved in such manner as may be provided in the regulations of the directors and all bills and vouchers for expenses incurred shall be kept on file and subject to inspection of any town officer.  The Board of Directors of said library shall not expend any money in excess of the money appropriated by the Board of Finance and approved by the town; except, however, that any funds not derived from such town appropriations but allocated directly to the Library Board, may be expended to such amount as the Board of Directors may approve.

 
(See Attached Document)
 
 

 
 
Materials or goods donated to the Oxford Public Library become the property of the Library and the Town of Oxford .  Disposition of the donated goods or material is at the discretion of the Library Board after approval of the Board of Selectmen and prior to the sale.
 
Be it resolved that the Oxford Public Library Board is hereby authorized to accept gifts in the form of labor, monies, services and materials for the purpose of construction or renovation of a building as a Library in behalf of the Town.
 
Be it further resolved that any monies received shall be so recorded and promptly surrendered to the Town Treasurer and deposited in a Capital Non-Recurring Fund Account for Public Library construction or renovation.
 
Be it further resolved that Town Meeting approval will be necessary prior to the expenditure of said funds for plans including building construction or renovation purposes.
 
 
 
 
Approved at Town Meeting January 24, 1977
 
 
Discarded circulation material will be offered to the Friends of the Library in Oxford for their book sales.  Proceeds will become the property of the Friends of the Library in Oxford prior to the sale.
 
 

 
 
TOWN OF OXFORD
S. B. CHURCH MEMORIAL TOWN HALL
486 Oxford Road
Oxford, Connecticut  06478
LIBRARY BOARD OF DIRECTORS
 
 
 
 
The Oxford Public Library and the Town of Oxford thank you for your donation of
 
___________________________________________________________
 
 
As per Library policy, your gift of goods or materials will become the property of the Oxford Public Library and the Town of Oxford .  Disposition of the donated goods or materials is at the discretion of the Library Board of Directors
 
Note:  It is not the responsibility of the Oxford Public Library to assign or determine monetary value to any donated goods or materials.
 
 
 
 
 
 
 
 
 
 
 
 
Donor’s Signature______________________ Date____________
 
 
 

 
 
TOWN OF OXFORD
S. B. CHURCH MEMORIAL TOWN HALL
486 OXFORD ROAD
OXFORD, CONNECTICUT  06478
LIBRARY BOARD OF DIRECTORS
 
 
Disposition of Goods/Materials
 
Dear Selectmen:                                                                       Date:__________________
 
The Library Board of Directors seeks your approval in the disposition of the following item(s):
 
ITEM                                                   DISPOSITION
 
1.  _________________________     ______________________________
 
2.  _________________________     ______________________________
 
3.  _________________________     ______________________________
 
4.  _________________________     ______________________________
 
5.  _________________________     ______________________________
 
 
 
Library Director  ___________________________________Date_____________
                        (signature)
 
 
Library Board of Directors
___________________________________Date_____________
            (Signature of chairperson)

 
 
TOWN OF OXFORD
S. B. CHURCH MEMORIAL TOWN HALL
486 OXFORD ROAD
OXFORD, CONNECTICUT  06478
LIBRARY BOARD OF DIRECTORS
 
 
 
From the Oxford Public Library Director and Library Board of Directors:
 
 
Thank you for expressing your views concerning certain material in the collection at the Oxford Public Library.  In keeping with Library Board policy, please complete the Citizen’s Request for Reconsideration of Library Material and return it to the Library Director at your earliest convenience.
 
 
Upon receipt of the completed form, the material to which you refer will be reviewed by the Director and may also be reviewed by the Library Board of Directors.  We will then communicate our findings to you.
 
Sincerely,
 
 

 
Citizen’s Request for Reconsideration of
Library Material Form (Page 1 of 2)
 
Author:  ___________________________________  Hardcover       Paperback        Other
 
Title:___________________________________________________________________
 
Publisher: _______________________________________________________________
 
Request initiated by:  ______________________________________________________
 
Telephone:  ____________________  Address:  _________________________________
 
City/State/Zip Code:_______________________________________________________
 
Complainant represents:
 
_____him/herself
 
_____Organization   (name)_________________________________________________
 
_____Other (group) _______________________________________________________
(If objection is to material other than a book, change wording for the following questions so that they apply)
 
1.         To what do you object?  (Please be specific; cite page numbers)  ________________________________________________________________________
 
________________________________________________________________________
 
2.         What do you feel might be the result of using this material?        
 
________________________________________________________________________
 
________________________________________________________________________
 
3.         For what age group would you recommend this item?  ______________________
 
 
4.         Is there anything good about the book?  ________________________________________________________________________
 
________________________________________________________________________
 
5.         Are you aware of the judgment of this book by critics? 
 
________________________________________________________________________
 
________________________________________________________________________
Citizen’s Request for Reconsideration of
Library Material Form (Page 2 of 2)
 
 
6.         What do you believe is the theme? 
 
________________________________________________________________________
 
________________________________________________________________________
 
7.         What would you like your library to do about this book?
 
________________________________________________________________________
 
8.         In its place, what work of equal literary quality would you recommend that would                  convey as valuable a picture and perspective of the subject treated?  ________________________________________________________________________
 
________________________________________________________________________
 
 
 
 
 
 
 
Signature of Complainant_______________________________Date________________

 
 
 
 
MISSION STATEMENT OF THE OXFORD PUBLIC LIBRARY
 
 
The mission of the Oxford Public Library is to provide a resource of materials and services for community residents, enabling them to pursue personal, educational and recreational interests.
 
Special emphasis is placed on making available popular materials and supporting the independent learning of patrons of all ages.
 
Recognizing that a love of and appreciation for reading and learning will grow if nurtured early, the library actively supports young children’s interests by offering a variety of age-appropriate programs and materials under the guidance of the Children’s Librarian.
 
Finally, as part of its public service, the library acts as a “community information center” where patrons can become informed on a wide range of concerns and interests.

 
 
Rational for Library Code of Conduct
 
Libraries are faced with problems of user behavior and conduct that must be addressed to insure the effective delivery of services and full access to facilities.  Library patrons have the right to receive assistance from the Oxford Library staff and to use the Library and its services without being disturbed by others.  Patrons have a responsibility to conduct themselves in a manner that does not violate the rights of others, or interfere with library services and operations.  This policy has been designed to protect all library users’ right of access to library facilities, to ensure the safety of patrons and staff, and to protect library resources and facilities from damage.
 
In order to maintain a safe and orderly environment, the Oxford Public Library has established these rules of conduct:
 
OXFORD PUBLIC LIBRARY CODE OF CONDUCT
 
 
1.      Noisy, rowdy, or inappropriate behavior is not permitted in the library.
2.      The use of alcohol, tobacco and drugs are not permitted in the library.
3.      Pets and other animals are not permitted inside the library; however, persons with disabilities may bring specially trained animals to assist them.
4.      Food and beverages may not be consumed in the library except in the staff room or at library approved events.
5.      Soliciting must be approved by the Library Board of Directors and meet policy guidelines.
6.      Appropriate attire, including shirts and shoes must be worn at all times.
7.      Library telephones are for business use.  Phones may be used by patrons at the discretion of the staff.
8.      The materials and equipment in the library are for patron and staff use.  Any purposeful damage done to the materials, equipment, furniture, or premises is against the law and will be reported to the proper town authorities.
9.      Children under the age of 12 years must be accompanied by an adult.
10.        Loitering, harassment and/or stalking of staff or patrons are prohibited        

 
                                     
Eligibility:
 
Every resident of Oxford who is at least 5 years old is eligible for a free library card. A resident is defined as one who makes Oxford their principal place of residence.  A valid library card is required in order to borrow materials from the library.
 
Registration:
 
Library cards will be issued upon providing proof of identity and current residency and completion of a registration form.  Any one of the following may be used as proof of residency:
 
·                    Current valid driver’s license
·                    Current utility bill
·                    Current lease agreement or property deed
·                    Current passport
·                    Preprinted check
·                    Cancelled mailed item
·                    Current Connecticut vehicle registration
·                    Current voter registration card
 
Proof of residency must include name and street address.  A post office box is not proof of residency.
 
A parent or legal guardian must be present and co-sign the registration form of a child under the age of 18 years.
 
Library cards may be used immediately after being issued.
 
Library cards will not be issued fifteen minutes prior to the closing of the library.
 
Temporary Cards:
 
The library issues temporary cards for seasonal residents and teachers who need to borrow material for an extended period of time.
 

 
Replacement Cards:
 
The replacement charge for a damaged, lost or stolen library card is $2.00.
 
 
Non-Resident Policy:
 
Non-residents of Oxford must present a valid Connecticut public library card.  A valid library card must contain all of the following:
                        1.  The name & town of the issuing library.
                        2.  The name & address of the person to whom the library card is issued.
                        3.  A specific future expiration date.
 
*No out-of-state library cards will be accepted.
 
Renewal:
 
Library cards are issued for a period of two years and may be renewed at the end of that period provided that the borrower is in good standing and has no items overdue.
Responsibilities of Borrowers:
 
Borrowers are responsible for:
 
1.      All library materials borrowed on their library card.  Cards may not be loaned to others.
2.      Reporting change of name and/or address to the library.
3.      Reporting lost or stolen library cards.  The card will be canceled as of the date of notification.
4.      The replacement cost of lost or damaged items or parts of items.  Replacement fees will be determined by the cost indicated in the item record or Books in Print.  Materials out-of-print will be valued at the material cost of the item.  If a damaged item can be repaired, the patron will be charged the cost of the repair.  Patrons should not attempt to repair library materials.  If part of an item has been lost, the patron will be charged for the replacement of that part if it can be replaced.  If the part cannot be replaced, the patron will be charged the replacement cost of the entire item.

 
 
Public library services are based on the principle that library patrons assume certain responsibilities to cooperate in providing a community resource.  One of these responsibilities is to return borrowed materials promptly so that the materials will be available to others.  To facilitate the timely return of materials, the library has established loan periods based upon a judgment of a reasonable time period needed by the average patron to utilize the material.
 
Written notification of item(s) overdue will be mailed when material is one week overdue, two weeks overdue, and again when material is three weeks overdue.  The third notice states that the patron is blocked from borrowing anything else and lists the cost of missing items so that the patron may pay for their replacement if necessary.  Once a patron is blocked the library will suspend the patron’s borrowing privileges until all overdue materials are returned.
 
 
The Oxford Public Library does not charge fines for overdue materials except videos.  In lieu of fines, a “conscience box” for donations is located on the circulation desk.  The fine for videos is $2 per video per day with a maximum fine of $10 for videos taken out at one time.
 
·        Videos/ DVDs are loaned out for two days.
·        Fines on late returns are $2.00 per day per video.
·        Fines will be charged on late videos that are returned in the book drop.
·        Video privileges will be suspended until all fines are paid.
·        Patrons must be 18 years old to borrow videos.
·        Three (3) videos may be borrowed at one time on one adult card.
·        Call the library (888-6944) if you have an emergency and are unable to return your videos by the time stated above.
·        Videos may not be renewed or reserved.
·        The library is not responsible for damage to patron’s VCRs or DVD players.
 
Loan Periods & Limits
·        Books                          21 days
·        Audio Books                21 days
·        Compact Disk              7 days
·        Magazine                      7 days
·        DVD/Video                  2 days
 
Patrons may request over the phone or e-mail that up to 3 books be held for them.  Books will be held for patrons for up to one week.  If several patrons have requested the same book it will be reserved for each in the order of their requests.  Videos, DVDs, and CDs may not be reserved.

 
 
 
Registration:
 
·        Preference is given to Oxford residents
 
·        Oxford residents and non-Oxford residents may stop in or call two weeks prior to the start of the story time series.
 
Waiting List:
 
·        Once a story time series is filled, Oxford residents will be put on a waiting list and called if there is space available.
 
·        If a story time session is filled and the child is put on a waiting list, he/she is automatically signed up for the next story time series.  A call will be made prior to that series to confirm the day and time of the child’s story time.
 
Non-resident List:
 
·        Due to our space limitations, non-Oxford residents will be placed on a non-resident list.
 
·        If there is room in the story time of choice prior to its starting, a call will be placed and the child admitted after the Oxford waiting list has been depleted.
 
 
Additional Information:
 
·        If the Oxford Public Schools are canceled due to inclement weather, story time is also canceled and may be extended one week.
 
·        The Library should be notified if the child is not able to attend.
 
·        All parents/caregivers are required to remain in the library for the duration of the program.  Failure to comply will result in loss of story time privileges for the remainder of the series.
 
Approved by the Oxford Public Library Board of Directors:  April 16, 1997
 

 
 
 
The mission of the Oxford Public Library is to provide access to materials and services that meet residents’ information needs, promote the enjoyment of reading, and encourage independent learning.
 
The library offers access to online information via the Internet that can educate, entertain, and expand horizons.  However, the library cannot monitor or control the content of sites available over the Internet and some sites may be controversial or inappropriate or contain outdated or inaccurate information.  The library supports the ALA resolution on constitutionally protected free speech and does not use filtering software on the computers. One computer in the children’s area does not have Internet access and is used primarily for playing games.  Patrons or their parents must turn in their library card at the desk while they or their children use any of the library’s game disks.
 
Access to the Internet is the responsibility of the individual, or for children, the parent or guardian.
 
The library cannot be responsible for the privacy or confidentiality of electronic communications or files used in the library.  All patrons who release personal information on library computers, including credit card or bank account numbers, etc. do so at their own risk.
 
The library staff will assist patrons in the use of the Internet for reference, when appropriate, as well as the use of the online catalog and the I-CONN digital library.
In order to provide equal access and to avoid disruption of the library’s computer network, the following rules are posted for those using the library’s computers:
 
1.      Do not use any part of the computer resources of the library in any activity that violates federal, state, or local law, including U. S. Copyright law.
2.      Do not alter system software or hardware configurations or download software, either games or programs, onto library computers.
3.      Please do not save your files to the hard drive, save them onto a disk.
4.      Please limit your computer time to one hour if other patrons are waiting to use the terminals.
5.      Patrons may print material from computers for $.15 per page.
6.      The staff reserves the right to interrupt patrons if access is required for library business, maintenance, or technical difficulties.
7.      The staff reserves the right to end a patron’s session if patron behavior becomes inappropriate for a library setting.

 
 
 
Unlike many libraries, Oxford Public Library does not have a Community Room.  While the Library may host speakers or arrange for its own programs, it does not have the space or resources to adequately accommodate non-library functions. 
 
Groups or individuals inquiring about space for programs will now be directed to others in town (e.g. Town Hall Administrative Assistant, Oxford Grange, Board of Education) that may be able to provide the facilities/services needed.
 
           
 
Interlibrary loan ( ILL ) is a service that supports the mission of the Oxford Public Library.  In order to broaden services to the public and meet the special needs of library users, the Oxford Public Library participates in statewide and regional interlibrary loan arrangements. 
 
The following types of materials are not available for loan because of danger or damage in transit or because of high local demand:
 
·        Video Cassettes/ DVDs
·        Compact Discs
·        Audio Cassettes
·        High local demand items, namely, book club selections or summer reading list books
·        New items published within the past year
 
ILL is available to patrons who have no outstanding fines and who have no overdue materials.
 
If any fees are charged by the lending library they will be passed on to the patron.
 
Failure to return material obtained on ILL will result in the patron’s ILL privileges being revoked.
 
There is a limit of five (5) ILL ’s per patron per month.
 

 
           
The library has a three-tier glass display case for collections and a wall area with professional hangers for displaying artwork.  Artwork and collections are displayed for a month with artists or collectors signing up in advance for a particular time period.  The library does not sell any artwork but the artist’s contact information is available for patrons.
 
 
 
Items in the local history area of the staff room do not circulate but are available for patron use.
 
 
 
Patrons may use the copy machine or staff can assist them and $0.15 per copy is charged for 11”x14” or 8.5” x 11 copies, and $0.25 per copy is charged for 11” x 17” copies. 
Money collected is deposited in the “Copy Fund” and collected and recorded by the Treasurer of the Library Board at the end of the month.
 
 
 
Staff office equipment is not to be used by patrons.
 
 
 
The Oxford Public Library accepts gifts of materials with the understanding that they will not necessarily be added to the Library’s collection.  The materials will be judged by the same standards of selection as those applied to the purchase of new materials.
 
If the materials are not suitable because of condition, out-of-date knowledge, or other factors, they will be reserved for the Friends of the Library in Oxford ’s book sale.
 
The library from time to time will receive money from an individual or group to purchase materials in honor or memory of a family member or friend.  If the donor specifies what type of material and category (for example:  children’s books about poetry), the Oxford Public Library will purchase what has been requested.  If the donor does not select a particular type of material or category, the library will purchase desired library materials.  A memorial bookplate is inserted into the purchased material in recognition of the donor or the person being honored.
 
 

 
 
I.  Purpose
           
            The purpose of this policy is to guide in the selection of materials and to inform the public about the principles upon which selections are made.
 
II. Philosophy and Objectives
 
A.  The Materials Selection Policy is a balanced philosophy reflecting a mix of knowledge of community, its needs and resources; a variety of review sources; and an evaluation of materials in relationship to the overall mission of the library.  This policy provides an objective and rational means of looking at collection development.
 
B.  Oxford Public Library subscribes to the Library Bill of Rights, the Freedom to Read statement, and supportive documents of the American Library Association.  Copies of the documents are available in the library.
 
C.  Materials selection is a judgmental and interpretive process involving general knowledge of a subject and its important literature, a familiarity with the material in the collection, an awareness of the bibliographies of the subject, and recognition of the current or anticipated needs of the community.  Along with a critical examination of the current production, continual consideration is given to book reviews, authoritative discussions of the literature of the subject, pertinent bibliographical publications, requests by library patrons, and demonstrated usage.
 
D.  Statement on services to children and young adults:
 
1.  The responsibility for reading matter used by children belongs to their parents and/or guardians.  Material selections will not be inhibited by the possibility that they may come into the possession of young children.
2.  Material of special interest to young adults will be selected with some systematic input from this age group.  Materials of an ephemeral nature will be represented in the collection as a legitimate expression of the youth culture.
 
III. Criteria for Materials Selection
 
A.  The acquisition of books and other materials for the library, whether through purchase or gift, will be based upon the following criteria:
           
            1.  The interests and needs of library patrons;
            2.  The value of the material for educational, informational and recreational         purposes;
3.  The relevance of the material to the existing collection and the recognition of forms not now included in the collection;
4.  The authoritativeness and competence of presentation;
            5.  Requests of library patrons;
6.  The value of the material based on literary excellence and other inherent qualities, without regard to demand.
 
IV. Responsibility for Selection
 
All staff members participate in determining the selection of library materials.  Each member contributes his/her knowledge of the community.  The Director and other staff department members, who are appointed to study various sections of the collections, making recommendations for purchase, share the primary responsibility for selection.
 
The ultimate responsibility for selection of materials rests with the Director, operating within the framework of policies determined by the Library Board.
 
 
 
 
The Oxford Public Library maintains an active policy of weeding based on space; elimination of unnecessary items; outdated materials; books no longer of interest or demand; duplicates; or worn or mutilated copies.  Frequency of circulation, community interests and needs, and availability of newer or more valid materials is of prime consideration.   Fiction books once popular but no longer in demand will be weeded, as are non-fiction which were purchased to meet demands no longer existing.

 
 
It is the policy of the Oxford Public Library to preserve the privacy of circulation records to its patrons to the fullest extent permitted by law.  To that end, the circulation records of the library shall be released or disclosed only as provided herein.  Library staff shall not release library records to any person other than the patron named in the record (namely, the library card holder).  Section 11-25(b) of the Connecticut General Statutes prohibits disclosure to all third parties, excluding the parents or guardians of minors. 
 
Records Protected
Personal circulation records may not be disclosed to third parties.  Section 11-25(b) prohibits the release of “personally identifiable information contained in circulation records.”  Library records do not include non-identifying information on the circulation of specific materials or reference questions asked.
 
Notification of Library Director
Any employee or volunteer of the Oxford Public Library who receives a request, or who is served with a subpoena, court order, or other legal process, to release or disclose any library records shall promptly notify the Library Director.
 
Action by the Library Director
The Library Director, in a timely manner, shall review all requests and orders, consult with the Town attorney as necessary, and respond in an appropriate manner to each such request and order in accordance with this policy.
 
Request for Library Records
The Library Director shall deny, in writing, any request for the release or disclosure of library records as defined under state statue, unless the Library Director has received the named patron’s written consent for such release or disclosure.
 
Authority for Policy
The authority for this policy is Section 11-25(b) of the Connecticut General Statutes, not withstanding the provisions of section I-19.
 

 
 
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
 
1.      Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves.  Materials should not be excluded because of the origin, background or views of those contributing to their creation.
2.      Libraries should provide materials and information presenting all points of view on current and historical issues.  Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
3.      Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
4.      Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
5.      A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
6.      Libraries that make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
 
Adopted June 18, 1948 .
Amended February 2, 1961 , and January 23, 1980 ,
inclusion of “age” reaffirmed January 23, 1996 , by the ALA Council.
 

 
 
 
The freedom to read is essential to our democracy.  It is continuously under attack.  Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries.  These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to avoid the subversion of politics and the corruption of morals.  We, as citizens devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.
 
Most attempts at suppression rest on a denial of the fundamental premise of democracy:  that the ordinary citizen, by exercising critical judgment, will accept the good and reject the bad.  The censors, public and private, assume that they should determine what is good and what is bad for their fellow citizens.
 
We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe.  We do not believe they need the help of censors to assist them in this task.  We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them.  We believe they still favor free enterprise in ideas and expression.
 
These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet.  The problem is not only one of actual censorship.  The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy.
 
Such pressure toward conformity is perhaps natural to a time of accelerated change.  And yet suppression is never more dangerous than in such a time of social tension.  Freedom has given the United States the elasticity to endure strain.  Freedom keeps open the path of novel and creative solutions, and enables change to come by choice.  Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it less able to deal with controversy and difference.
 
Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas of manners of expression that can initially command only a small audience.  The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth.   It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.
 
We believe that free communication is essential to the preservation of a free society and a creative culture.  We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend.  We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read.  We believe that publishers and librarians have profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.  The freedom to read is guaranteed by the Constitution.  Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.
 
We therefore affirm these propositions:
 
1.  It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox or unpopular with the majority.
 
Creative thought is by definition new, and what is new is different.  The bearer of every new thought is a rebel until that idea is refined and tested.  Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy.  The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them.  To stifle every nonconformist idea at birth would mark the end of the democratic process.  Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these.  We need to know not only what we believe but why we believe it.
 
2.  Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available.  It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.
 
Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning.  They do not foster education by imposing as mentors the patterns of their own thought.  The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church.  It is wrong that what one can read should be confined to what another thinks proper.
 
3.  It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history of political affiliations of the author.
 
No art or literature can flourish if it is to be measured by the political views or private lives of its creators.  No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.
 
4.  There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the effort of writers to achieve artistic expression.
 
To some, much of modern expression is shocking.  But is not much of life itself shocking?  We cut off literature at the source if we prevent writers from dealing with the stuff of life.  Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves.  These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared.  In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.
 
5.  It is not in the public interest to force a reader to accept with any expression the prejudgment of a label characterizing it or its author as subversive or dangerous.
 
The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for the citizen.  It presupposes that individuals must be directed in making up their minds about the ideas they examine.  But Americans do not need others to do their thinking for them.
 
6.  It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tasks upon the community at large.
 
It is inevitable in the give and take of the democratic process that the political, the moral or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read and each group is free to determine what it will recommend to its freely associated members.  But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society.  Freedom is not freedom if it is accorded only to the accepted and the inoffensive.
 
7.  It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression.  By the exercise of this affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one; the answer to a “bad” idea is a good one.
 
The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader’s purpose.  What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said.  Books are the major channel by which intellectual inheritance is handed down, and the principal means of its testing and growth.  The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all citizens the fullest of their support.
 
We state these propositions neither lightly nor as easy generalizations.  We here stake out a lofty claim for the value of the written word.  We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free.  We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons.  We do not state these propositions in the comfortable belief that what people read is unimportant.  We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society.  Freedom itself is a dangerous way of life, but it is ours.
 
This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.
 
Adopted June 25, 1953 ; revised January 28, 1972 , January 16, 1991 , July 12, 2000 , by the ALA Council and the AAP Freedom to Read committee.

 
 
 
 
 
GENERAL DESCRIPTION:
This is highly responsible library management work involving the direction of the public library.
 
Work involves providing for  access to information, education, culture, and recreation through books, programs, services, databases, and audio-visual material on a wide range of subjects for library users of all ages.  Duties include policy development, planning, project implementation, budgeting, and personnel administration.   This position also has the responsibility for making difficult library systems technical decisions.  The work requires that the employee have thorough knowledge, skill, and ability in every phase of the public library field.
 
SUPERVISION RECEIVED:
 
Works under the general direction of the Chairman of the Library Board and the First Selectman.
 
SUPERVISION EXERCISED:
 
Supervises professional librarians and clerical staff.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 
Plans and directs the goals, objectives, and operations of the Town’s public library.  Reviews reports on the operations of the library and directs corrections.  Supervises subordinate managerial and staff employees.
 
Analyzes information on the effectiveness and efficiency of the library.  Recommends administrative and governing policies.
 
Develops Town library budget.  Reviews individual library section budget requests.  Develops capital budget requests and controls expenditures within fund allocations.
 
Develops, applies for and administers library grants.
 
Counsels employees and directs training.  Recommends hiring of job candidates.  Reviews and conducts performance evaluations.
 
Assesses maintenance and repair needs for library building.  Recommends library capital improvement projects.
 
Oversees and coordinates the over-all development of all library collections, both print and non-print for all age groups.
 
Oversees the maintenance and future development of all library automation, including all library automation and public catalog as well as CD-ROM information products for the public and staff computer work stations.   Directs the library’s website.
 
Works with other Town departments, the public schools, Town commissions, and community organizations to benefit the residents.  Participates in regional, state, and national library associations and other professional organizations to achieve cooperative efforts that enhance the operation of the library.
 
Participates in statewide networks for interlibrary cooperation.  Monitors legislation related to library issues and advises appropriate officials.
 
Attends meetings of the Library Board and the Friends of the Library.  Prepares regular reports, agendas, and analyses.
 
Performs a variety of public relations functions designed to inform the public of the availability of library resources and to promote reading and even greater use of the library.  Handles and resolves complaints.
 
NON-ESSENTIAL DUTIES:
None.
 
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of the principles and practices of public library administration.
 
Thorough knowledge of the principles and practices of public administration as applied to public libraries.
 
Thorough ability in public speaking and written communications.
 
Thorough ability to establish and maintain effective working relationships with Board members, co-workers, associated other governmental agencies, and the general public.
 
Thorough ability to administer a public library and to supervise the work of others.
 
Considerable ability to administer policies and procedures including goals, objectives planning, financial management, decision-making, report development and writing.
 
QUALIFICATIONS:
A master’s degree in library science from an American Library Association accredited college or university, plus six years of progressively responsible library administrative experience including a least two years in a supervisory capacity.
 
SPECIAL REQUIREMENTS:
None.
 
TOOLS AND EQUIPMENT USED:
Library computer system, personal computer, including word processing and database management software, calculator, copy and fax machine, phone, and automobile.
 
PHYSICAL AND MENTAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to walk, sit and talk, or hear.  The employee is occasionally required to use hands to finger, hand, feel or operate objects, tools, or controls; and reach with hands and arms.  The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
Employee must be able to read, analyze, and interpret complex documents, and respond effectively to sensitive inquiries and complaints.  This position requires the ability to define problems, collect data, establish facts, draw valid conclusions and make effective presentations on controversial or complex topics.
 
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is generally low.
 
GENERAL GUIDELINES:
The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
 
For the organization, planning, direction, and administration of library services and activities to provide quality library service.  The Director works with the Library Board of Directors, as well as with other groups, to promote the library.
 
The library director’s duties and responsibilities include:
·                    Meeting with the library board at regularly scheduled meetings
·                    Helping prepare the meeting agenda with the board chair
·                    Keeping the board informed of the activities, acquisitions, and new personnel of    the library
·                    Informing the board regarding budget and financing implications
·                    Guiding the board with professional expertise
·                    Directing the care and maintenance of the library building and equipment
·                    Supervising the selection, training, and performance of the library staff
·                    Preparing the annual budget proposal
·                    Overseeing the expenditures of the budget
·                    Assuming the responsibility for the monthly and annual reports of library services             and activities
·                    Attending meetings, workshops, seminars, and conferences of organizations           appropriate to the library and management fields
·                    Supervising the selection and processing of all library materials and equipment
·                    Keeping informed of library trends through professional reading.

 
JOB DESCRIPTIONS/DUTIES
 
 
GENERAL DESCRIPTION:
This is highly responsible administrative work involving assisting in the direction of the library and supervising a major division of library services such as adult/young adult services.
 
Work involves responsibility for assisting the Library Director in the day-to-day management of the library.  Duties include policy recommendations and assisting in all aspects of library systems management.  This position also has the responsibility for making some library decisions.  The work requires that the employee have considerable knowledge, skill, and ability in every phase of the public library field.
 
SUPERVISION RECEIVED:
Works under the direction of the Library Director.
 
SUPERVISION EXERCISED:
Supervises all library personnel in the absence of the Library Director.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assists in planning and directing the goals, objectives, and operations of the Town’s library.
 
Gathers and analyzes information on the effectiveness and efficiency of the library and recommends operating policies and procedures.
 
Assists in the supervision of subordinate professional and clerical employees.  Supplements employee training and the administration of personnel policies.
 
Processes library materials, such as books, magazines and videos, for placement on shelves, involving classifying and cataloging materials and preparing all necessary records.  Processes interlibrary loans.
 
Maintains daily contact with staff regarding systems operations problems.  Troubleshoots system equipment problems and provides guidance to system users.
 
May serve as head of reference and teen services, children’s services, or technical services, as assigned.
 
Responsible for collection development and maintenance of teen, reference, CD’s, and books-on-tape areas. 
 
Attends regional interlibrary loan meetings, reference round table, adult programming, library workshops, and training sessions.
 
Serves as the Library Director in the Director’s absence.
 
NONESSENTIAL DUTIES:
None.
 
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable knowledge of the principles and practices of public library administration.
 
Considerable knowledge of computer technology as it relates to public library functions.
 
Considerable ability in oral and written communications.
 
Considerable ability to administer the activities of a public library system and to supervise the work of others.
 
Considerable ability to establish and maintain effective working relationships with superiors, coworkers, associates, officials of other agencies, and the general public.
 
QUALIFICATIONS:
A master’s degree in library science from an American Library Association accredited college or university, plus three years of progressively responsible library administration experience including at least one year in a supervisory capacity.
 
SPECIAL REQUIREMENTS:
None.
 
TOOLS AND EQUIPMENT USED:
Library computer system, personal computer, including word processing and database management software, calculator, copy and fax machine, and phone.
 
PHYSICAL AND MENTAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to walk, sit and talk, or hear.  The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.  The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
Employee must be able to read and interpret routine correspondence and memos, write standard reports and correspondence, and speak effectively before groups.  The position requires the ability to apply common sense understanding in carrying out detailed programs and projects involving several concrete variables in standardized situations.
 
 
 
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is generally low.
 
GENERAL GUIDELINES:
The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related to, or a logical assignment of the position.
 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 
JOB DESCRIPTIONS/DUTIES
 
 
GENERAL DESCRIPTION:
This is very responsible professional library work with specific concentration in children’s library service.
 
Work involves responsibility for participating in and directing the children’s services programs.  Duties include selection of materials for the children’s collection and the maintenance of that collection.  This position also has the responsibility for making professional level library decisions pertaining to children’s services.  The work requires that the employee have considerable knowledge, skill, and ability in all phases of the library field, particularly as related to children’s services, children’s literature, and children’s development.
 
SUPERVISION RECEIVED:
Works under the general supervision of the Library Director.
 
SUPERVISION EXERCISED:
Oversees part-time and volunteer staff.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reviews, selects, and orders books and audio-visual materials of interest to children.  Weeds out and repurchases books and materials.
 
Directs and supervises the operations of the Children’s Department.  Makes assignments to part-time pages and volunteers.
 
Provides reference services to children, parents, and teachers and provides reader’s advisory services.  Maintains and customizes children’s catalog.
 
Plans and conducts programs for children to encourage reading, viewing, and listening, and the use of library material and facilities, such as the Books for Babies Program, Junior Friends, and Project Animal Shelter.  Meets with school librarians and sets up summer reading lists.
 
Assists in promoting library usage, especially programs and services for the children; prepares flyers and news releases.  Writes grants for children’s library programs.
 
Meets with members of the library and community groups to promote programs.  Represents the library at various professional meetings.
 
Coordinates activities and exchanges information with teachers and school librarians.  Finds and pulls materials for homework assignments.  Helps students access materials.
 
Monitors the conditions of the children’s service area and the security of the children’s collection and area.
 
Maintains statistics on circulation and program participation and prepares reports as required.
 
Performs circulation duties; uses data processing equipment; issues books to patrons; collects fines; inspects returned books for damage; answers telephone and in-person inquiries.  Occasionally opens and closes library.
 
NONESSENTIAL DUTIES:
None.
 
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable knowledge of the principles and practices of public library functions particularly as related to children’s services.
 
Considerable knowledge of the needs and abilities of children and the available library materials and services.
 
Considerable ability in oral and written communications.
 
Considerable ability to administer the activities of a children’s library service and oversee the work of others.
 
Considerable ability to establish and maintain effective working relationships with coworkers, associates, children, other agencies, community groups, and the general public.
 
QUALIFICATIONS:
A master’s degree in library science from an American Library Association accredited college or university, plus two years of progressively responsible library administration experience preferably in children’s service.
 
SPECIAL REQUIREMENTS:
None.
 
TOOLS AND EQUIPMENT USED:
Library computer system, personal computer, including word processing and database management software, calculator, copy and fax machine, phone, tape recorder, VCR, and various projectors.
 
PHYSICAL AND MENTAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to walk, sit and talk, or hear.  The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls, and reach with hands and arms.  The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
Employee must be able to read and interpret routine correspondence and memos, write standard reports and correspondence, and speak effectively before groups.  The position requires the ability to apply common sense understanding in carrying out detailed programs and projects involving several concrete variables in standardized situations.
 
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is generally low.
 
GENERAL GUIDELINES:
The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 
JOB DESCRIPTIONS/DUTIES
 
 
                        GENERAL DESCRIPTION
This is responsible para-professional library work involving the orderly operation of the circulation desk.
 
Work involves responsibility for the circulation, labeling, tracking, and deleting of books, videos, periodicals, CDs and audio books.  Duties include issuing library cards, reserving requests, preparing items for circulation, and assisting patrons.  This position also has the responsibility for making routine decisions regarding the collection of fines and ordering supplies.  The work requires that the employee have considerable knowledge, skill, and ability in the circulation phase of the public library field.
 
SUPERVISION RECEIVED:
Works under the general supervision of the Library Director.
 
SUPERVISION EXERCISED:
Oversees a small, part-time clerical and volunteer library staff.
 
ESSENTIAL DUTIES AND RESPONSIBLIITES:
Performs tasks involving the circulation of books, CDs, videos, periodicals, and audio books.  Orders audio books.
 
InterLibrary Loan duties:  Handle all interlibrary loan transactions.  This includes retrieval of items requested by borrowing libraries from book and serial collections, photocopying or scanning of requested articles, preparation of items for shipment, processing of items loaned by other libraries, data entry and retrieval at computer terminal using a variety of applications and databases.
 
Prepares items for circulation.  Updates and tracks items in circulation.
 
Issues and updates library cards.  Processes reservation requests.
 
Answers telephone and refers caller to the appropriate person.
 
Assists at special programs held in library such as children’s programs.  Assists at the summer program held at the library.
 
Prepares and mails overdue notices.  Collects overdue fines and replacement costs for lost or damaged library items.
 
Answers questions in person and on-line.  Assists patrons.  Issues new library cards.
 
Trains and oversees library aides in circulation duties.
 
Keeps new bookshelf current with new releases.
 
Attends staff meetings and professional meetings.
 
NONESSENTIAL DUTIES:
None.
 
KNOWLEDGE, SKILLS, AND ABILITIES:
Good knowledge of the principles and practices of a public library, especially the circulation system. 
 
Good knowledge of library methods, references, and resources.
 
Good knowledge of community reading interests, books and authors, and other resources.
 
Mastery of Windows environment and specialized applications as well as familiarity with CD-ROM and on-line searching.
 
Considerable communication skills.
 
Considerable organizational skill.
 
Good computer skills.
 
Good ability to oversee staff and volunteers.
 
Good ability to work effectively with library staff and the general public.
 
Good ability to maintain records and prepare reports as required.
 
Good ability to work independently.
 
QUALIFICATIONS:
Graduation from high school plus three years of increasingly responsible clerical experience, including at least one year of library experience.
 
SPECIAL REQUIREMENTS:
None.
 
TOOLS AND EQUIPMENT USED:
Computer, typewriter, telephone, copy machine, and fax.
 
PHYSICAL AND MENTAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions for this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to walk, sit and talk, or hear.  The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls, and reach with hands and arms.  The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
Employee must be able to read and interpret documents and write routine reports and correspondence.  This position requires the ability to apply common sense understanding to carry out instructions furnished in written or oral form and the ability to deal with problems including a few concrete variables in standardized situations.

 
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is generally low.
 
GENERAL GUIDELINES:
The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
 

 

JOB DESCRIPTIONS/DUTIES

 
The Oxford Public Library welcomes volunteers to help support specific services and to help with special projects.  The Director, Assistant Librarian, or Children’s Librarian interviews the volunteer and then assigns him/her to a particular project.
The volunteer is asked to work at least two hours weekly and to follow a regular schedule.  Every volunteer is asked to write the hours that are worked in a sign-in folder kept at the staff desk.  A volunteer who cannot make a usual time slot is asked to let the library know in advance.  The library is interested in volunteers who enjoy working in the library environment and have the ability to interact with staff and patrons in a positive and pleasant manner.   Volunteers should have an understanding of the use of the card catalogue and the Dewey decimal order for cataloguing and shelving books.  Volunteers will work with and be trained by a variety of staff members.
 
Volunteer tasks may include the following:
·        Conversion tasks: changing barcodes and their records
·        Conversion tasks: finding book records in the new catalog and entering them into Oxford ’s item list
·        Book covering and book repair
·        Book shelving, shelf reading, and shifting books
·        Clipping newspaper articles
·        Computer projects, computer instruction for patrons
·        General clerical work at circulation desk
·        Inventory and weeding projects
·        Organization and maintenance of periodical storage
·        Assistance with adult or children’s programs
·        Preparation for a program

 
 
 
Staff schedules will be available and posted two (2) weeks in advance.  The Director or the Assistant Librarian will prepare the monthly schedules.  If an employee cannot work a scheduled shift they should inform the Director and/or the person in charge as soon as possible.
 
 
 
With regard to closing the library due to inclement weather conditions, the First Selectman will make the decision during what are normal operating hours for Town Hall, Monday through Thursday of each week.  Employees, including the Director, will be notified by a telephone calling system established by the First Selectman or his assistant. When opening is delayed, you are asked to arrive at the designated time or as soon thereafter as road conditions will allow. Your safety is of utmost concern.  Employees not reporting to work because of inclement weather when these departments are opened shall not be paid a regular day’s pay.
 
On Friday or Saturday the Library Director will make the determination of a delayed opening and/or closing as weather permits for normal library operating hours and the Director will inform the proper employees, including Wayne Watt, Director of Public Works – cell phone (203) 828-8118.  Notification must also be made to the First Selectman immediately on Monday morning.
.                                                                     
__

 
 
The Selectman’s Policy regarding the number of library personnel for a given work shift is a minimum of two staff members.
 
This is to ensure the safety of staff members.  In the event of any staff absence, be it due to illness or any unforeseen problem, the staff on duty will contact other staff members in an attempt to fulfill the minimum requirement for staffing the shift. 
 
However, if the staff member is unable to find someone to cover the absence, then the following procedure shall be followed:
 
1.  Between the hours of 9AM and 5PM , the staff member shall lock the front and back doors, post a sign saying that the library is “closed” and finish out their work shift.
 
2.  During the hours of 5PM & 8PM or when Town Hall is closed, the library staff member shall lock the doors, post a “CLOSED” sign lock up & leave.
 
 
 
Staff meetings are held monthly from 9AM – 10AM in the library. Training in the use of new software or online resources may be part of staff meeting or conducted instead of a regular staff meeting.  Normal hours are posted with the information that the library will open at 10AM as identified in the monthly schedule.
 
 
The basement storeroom is currently shared with town hall and space is very tight.  The library is currently allowed to use the shelves along the wall to the left as you enter the room and a portion of the space in the center for media carts and book carts.  Staff should try to store only necessary items that are organized, labeled, and shelved as efficiently as possible.
 
Oxford Public Library Staff Reference Guide 
 
Oxford Public Library Incident Report Form
 
Date of incident ______________
 
Time of incident______________
 
 
Name(s) of individuals involved (including address and telephone numbers)
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
 
Nature of incident
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
 
Witnesses, if any ______________________________________________________
____________________________________________________________________
 
Were the police notified? ______________
 
Attending officer ______________________________________________________
 
Name of library staff member ____________________________________________
 
Action taken__________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
 
 
Director’s signature______________________________________________________
 

 
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  Inform person that eating, drinking, and/or smoking are not allowed in Library.   If necessary refer person to posted regulations.
 
                                                B.  If person does not cooperate, report to librarian in charge.
 
Librarian in Charge                   C.  If patron does not cooperate, ask him/her to leave. 
 
                                                D.  Do not touch patron or attempt to physically restrain behavior.
 
                                                E.  Complete an Incident Report for action taken in D above.
 

 
 
Definition:  No person shall stand or loiter in or around the library, drive or sidewalk, entranceway, patio, terrace, or other public passage or space on library property so as to obstruct free passage.
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  Ask person(s) to leave.
                                               
                                                B.  If person(s) refuses, then notify librarian in charge.
 
Librarian in Charge                   C.  Ask person(s) to leave. If person(s) refuses then call police (911).  Staff member should not touch the offender.
 
            D.  Notify the Director that police were called.  Complete an Incident Report form.
 
Note:  If group is loitering in the parking lot, call for police assistance.  The parking lot should be treated the same as the Library building insofar as responsibility for the safety of its patrons is concerned.

 
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  Ask person(s) to stop disruptive actions, if necessary refer patron to posted regulations.
 
                                                B.  If behavior continues, ask person(s) to leave the building.  Never physically touch them.
 
                                                C.  If person(s) refuses to leave, notify librarian in charge.
 
Librarian in Charge                   D.  Ask person(s) to leave the building.
           
                                                E.  If person(s) refuses to leave, call police immediately (911).
 
                                                F.  Notify the Director that police were called. 
                                                Complete an Incident Report form for action taken in C-E  above.
 
Note:   Repeated incidents by same person or group may require special action on the part of the Director.

 
Definition:  Young child unable to care for self left in Library unattended for long periods of time or not picked up at closing time.  This is considered a form of child neglect. Pursuant to Law PA 97-298-SB 1017.
RESPONSIBILITY                 ACTION
Staff Member                           A.  Young child left unattended for long period of time.
            Try to locate parent/custodian in building.  See if child or another patron can provide any information about the situation.  If parent/custodian is not in building, report situation to librarian in charge.
 
                                                Try to obtain name, address, and phone number of child and any additional information as to identity of  parent/custodian.  Call phone    number obtained.
 
                                                If no one can be reached, call Police (911).
 
                                                B.  Child age 12 years or younger left alone at closing time.
 
See if child can provide any information about when and who is to pick her/him up.  Call this person to find out if someone is coming for the child.  If no answer, wait 15-20 minutes.   Call Police.
 
C.  In either case inform the director of the incident.  Complete an Incident Report form.
 
*Please use your judgment with older children.  Weather, proximity to other people, or vulnerability of the child may require that you also stay with an older child.

 
 
Definitions
 
Child abuse:  “Child” means any person under sixteen years of age; “youth” means any person thirteen to seventeen years of age; “abused” means that that a child or youth (a) has had physical injury or injuries inflicted upon him other than by accidental means, or (b) has injuries which are at variance with the history given of them, or (c) is in a condition which is the result of maltreatment such as, but not limited to, emotional maltreatment or cruel punishment. 
 
Child  neglect:  a child or youth may be found “neglected” who (i) has been abandoned or (ii) is being denied proper care and attention, physically, educationally, emotionally or morally or (iii) is being permitted to live under conditions, circumstances or associations injurious to his well-being, or (iv) has been abused; a child or youth may be found “uncared for” who is homeless or whose home cannot provide the specialized care which his physical, emotional or mental condition requires
 
RESPONSIBILTY                  ACTION
Staff Member                           A.  If you witness or suspect child abuse or neglect, report it to librarian in charge.
 
Librarian in Charge                   B.  Librarians are not included in the categories of  professionals required to report child abuse.  The staff member would be acting as a                                              private citizen who may make a voluntary report and is immune from any civil liability or criminal penalty if a good faith report has been           made.  If you wish to make a report, call the Connecticut  Department of Children and Youth Services – Waterbury  Office (203)759-7000, and follow their instructions.
 
                                                C.  Emergency hot line:  1-800-842-2288.
 
                                                D.  Inform the Director of the incident.  Complete an Incident Report form.

 
 
Definition:  One who is using alcohol or illegal drugs to such an extent that her/his judgment is affected, and whose behavior in the Library is disruptive or is                 potentially dangerous to herself/himself or others.
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  If problem is slight, assume patron has a reason to use the Library and treat accordingly.  Be calm and attentive to her/his needs and encourage the patron to leave the Library as soon as her/his business is complete.
 
                                                B.  If the patron’s behavior is disruptive, calmly ask her/him to leave.  If the patron will not leave, contact the librarian in charge.
 
Librarian in Charge                   C.  Be calm and agreeable, but firmly accompany the patron to the exit.  Stay clear of verbal confrontation or  physical contact.  It
                                                          is advisable to have another staff  member with you in dealing with this type of patron.
 
                                                D.  If the patron refuses to leave or the librarian think she/he should not be driving, call the police immediately      (911).
 
                                                E.  Inform the Director of the incident and complete an  Incident Report form for action taken in B-D above.
 

 
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  Stay calm.  Do not attempt to physically overpower the person.  If possible, inform librarian in charge.  If situation                                                          is life threatening, do not waste time looking for librarian in charge—Call Police (911) immediately.  Give name, agency, and street address.  Be specific and emphasize that immediate help is needed.
 
B.   Notify the Director that the police were called.
 
C.  Complete an Incident Report form.

 
 
Definition:  Actual physical attack involving Library patrons and/or staff. 
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  Any staff member who observes or is involved in an act of assault should call the Police (911) immediately.  Give                                                           name, agency, and street address.  Be specific and emphasize that help is needed immediately.
 
                                                Do not attempt to physically restrain assailant.
 
                                                Notify the director that police were called.
 
Librarian in Charge                   B.  When a victim reports to a staff member an unobserved assault, the same procedure should be                                                                    followed.  The victim should be offered assistance and first aid if necessary and advised to remain in the Library until  the police arrive.
 
                        C.  Complete an Incident Report form.
 
 

 
 
Definition:  Repetitive, consistent “out of touch with reality” behavior.
 
RESPONSIBILITY                             ACTION
Staff Member                           A.  Initially treat this patron like any other.  Be alert and             sensitive to her/his library needs.
 
                                                B.  If the patron becomes disruptive, refer the situation to          the librarian in charge.
 
Librarian in Charge                   C.  Ask the patron firmly and quietly to leave the library:            “I am sorry; you are interfering with other people’s use of     the Library.  I am going to have to ask you to leave.”
                                               
                                                D.  Be calm and agreeable, but firmly accompany the    patron to the exit.  Stay clear of verbal confrontation or      physical contact.  It is advisable to have another staff     person with you in dealing with this              type of patron.
 
                                                E.  If the patron won’t leave or becomes physically        threatening to herself/himself or others, call the police (911).
 
                                                F.  Report the incident to the Director.  Complete an Incident Report                                                 Form for action taken in C-D above.
 
 
 

 
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  Emergency – (Witness to a theft) - Call 911
                                                      Non-Emergency – Assist patron in search for lost                item.
 
                                                B.  Report incident to librarian in charge.
 
Librarian in Charge                   C.  Offer assistance to patron, i.e. make phone call to    arrange transportation home or for medical assistance if             injury occurred.
 
                                                D.  Inform the Director of the incident.  Complete an Incident Report                                                 form.

 
 
Definition:  Actions of a perverse nature, such as exposure, harassment, sexual solicitation, “peeping”, etc. (Rape is covered under “Assault”.)
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  Call 911.  Assume the complaint is valid.  Get a
                                                description of the person and where he is located in the             Library.
 
                                                B.  After police have been called, tell nearest staff member        to notify librarian in charge and make sure someone at    Circulation desk knows police are coming and where you                                                 are located.
 
                                                C.  Keep suspicious person under surveillance; note      change                                      of location in building or how person left the building.                                                     Never attempt to physically restrain the suspect.
 
                                                D.  If the situation is changing, it may be helpful to have a                                                           staff member stay on line with police, or call them again to                                                         give update.
 
                                                E.  Tell person making the complaint, or have another staff                                                         member do so, that police have been called and that she or                                                        he should remain in the building until the police arrive.
 
Librarian in Charge                   F.  Remain with the person who made the complaint, until                                                          police arrive. Offer to help by calling a family member or                                                           friend.
 
                                                G.  Report incident to the Director.  Complete an Incident         Report form.
 
*Call may be made from administrative office or other non-public area to keep incident confidential until police arrive.
 
 
 

 
 
Definition:  Caller asks questions of a personal sexual nature, breathes heavily, or solicits/propositions sex.
 
RESPONSIBILITY               ACTION
Staff Member                           A.  Hang up phone immediately.
 
                                                B.  Report incident to librarian in charge.
 
Librarian in Charge                   C.  Alert other staff.
 
                                                D.  If calls persist, inform director who may notify                                                                      Telephone Company or police.
 
                                                E.  Complete an Incident Report form for repeated calls.
 

 
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  If you suspect or observe someone attempting to
                                                steal Library materials:
 
                                                      1.  Approach the individual and ask if you can help                                                              her/him to check out material, or if he/she is                                                                               leaving the building, ask if he/she has forgotten to                                                                       check out the materials.
 
                                                      2.  Do not attempt to forcibly detain or search the                                                                patron. 
 
                                                B.  Report incident to head of circulation, providing       her/him with a good description of suspected patron.
 
Librarian in Charge                   C.  Inform staff members of incident.
 
                                                D.  Call police if this is an extensive theft.
                                               
                                                E.  Inform the Director of the incident.  Complete an                  Incident Report form if materials are not retrieved and                properly checked out.

 
 
 
Definition:  Language used by a patron that is abusive or obscene.
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  Remain calm.  Deal with the facts. Respond to the                                                   patron’s request or problem.
 
                                                B.  If patron is extremely abusive, refer her/him to the                                                    librarian in charge.
 
Librarian in Charge                   C.  See A.
 
                                                D.  If patron continues to be abusive, stop the conversation                                                       by saying:  “I find it impossible to communicate when your                                             language is so abusive.  I suggest you come back later or                                                           call me when you can communicate in a more polite                                                             manner.”  If abuse becomes threatening, call 911.
                                               
                                                E.  Report incident of Director.  Complete an Incident
                                                Report form.

 
 
 
 
RESPONSIBILITY                 ACTION
Staff Member                           A.  Call 911
 
                                                B.  Inform the Director of the incident.  Complete an                                                     Incident Report Form.
 
 
The Town of Oxford Emergency Operations Plan is available behind the front desk in the Library.

 
Emergency Telephone List
Title                                          Name                           Home/Work/Cell Phone Numbers
 
Library Board Co-Chairman        Margaret Keating         (203) 881-0242 (h)
                                                                                    (203) 574-8212 (w)
 
Library Board Co-Chairman        Bill Federowicz (203) 888-4317 (h)
                                                                                   
Director                                    Dawn Higginson    (203) 596-7977(h) (203)528-7196(c)
 
Asst. Director                           Sandra Davis                (203) 888-2249
 
Oxford Police Department                                            (203) 888-4353
 
Oxford Fire Department                                               (203) 888-9090
 
Oxford Fire Marshall                                                    (203) 881-5230
 
Receptionist for Town Hall                                            (203) 888-2543
 
Stanley Pierwola (Custodian)                                        (203) 881-1265
 
First Selectman George Temple                         (203) 888-4337 
Wayne Watts (Public Works)                           cell       (203) 828-8118